Notice of Extraordinary General Meeting – Letter to Members

NOTICE IS HEREBY GIVEN that an Extraordinary General Meeting (“EGM”) of South Staffordshire Community & Voluntary Action will be held at Bilbrook Village Hall, Joeys Lane, Bilbrook, WV8 1JL on Wednesday 27th September 2017 at 7pm. Please see below for agenda.

Extraordinary General Meeting

Dear Member,

I am writing to you to communicate some very important news relating to the future of SSCVA.

You may recall that back in 2014 SSCVA considered merging with fellow CVSs to form Support Staffordshire, one support organisation for the whole of the County.  SSCVA Trustees gave very careful consideration to this proposal but ultimately decided against it as we were of the view that there were significant unexplored risks.

However, since that time SSCVA and Support Staffordshire have collaborated closely, in particular around the new contract with Staffordshire County Council, and Support Staffordshire now has an established track record of delivery. Importantly, both our organisations broadly share the same strategic aims and philosophy.

We therefore feel the time is right to reconsider this option.

SSCVA’s view now is that a merger of the two organisations is a natural next step that will protect support services for member groups into the future across the whole of Staffordshire.

Please find attached an invitation to an Extraordinary General Meeting to hear more about what this merger will mean and why we are now considering it.

We would be grateful if you could make every effort to attend this meeting.

We would also like to take this opportunity to let you know that Ros Burton, our Social Action Officer, will be retiring at the end of September, and I hope you will join with us on the evening in wishing her all the very best for the future.

Yours sincerely,
David Leese
Chief Officer

If you cannot attend the meeting but wish for somebody else to vote on your behalf please click here to find out more.


  • Welcome and apologies
  • Specific proposals

Proposal 1

It is proposed that the Charity be dissolved and the entire undertaking of the Charity be transferred to Support Staffordshire, a copy of whose constitution is produced to the meeting. The members shall consider and vote on the following resolution to this effect.

  • Dissolution of the Charity and Transfer of Assets to Support Staffordshire

IT IS HEREBY RESOLVED THAT the Charity be dissolved with effect from the point of transfer and that the entire undertaking of the Charity be transferred to Support Staffordshire and THAT the trustees are hereby authorised and instructed on behalf of the Charity to do all such things and to incur such costs as shall be required to give effect to this resolution as the trustees shall determine.

  • Any other business